First you need to choose someone to coordinate Qualifications.
They are responsible for getting Judges(5 by corpora) but 3 if you don't have enough people interested. If you do it on the right weekend, I would be happy to come over and be the Judge/Judging trainer for you.
If you don't want to coordinate the arts and sciences portion AND the fighting tournament then you need a helper to run one or the other. You need to provide a time table so that people know when deadlines are as an example here is Suraya's schedule for our quals:
Here is my current agenda for crown quals:
1200 (noon) A&S entries and Tourney sign-up open
1300 (1:00) A&S entries close
1345 (1:45) Tourney sign-ups close
1400 (2:00) Tourney begins
After the tourney it is up to Leper. Ditch after you have entered everything and before the tourney to warm up!
That should give you an idea for the start. Look in the corpora page 19 Article VI is all about quals. If you have questions, ask here, pm me, or even Call (9 1 6- 9 69- 6 5 3 3)
Sir Euric