February 2023 WM BoD meeting Minutes

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February 2023 WM BoD meeting Minutes

Postby Milan » Wed Mar 01, 2023 7:37 am

Itinerary for Westmarch Bod February 2023

Call to order & Roll Call 5pm PST

BoD Officer Members: Andy ‘have an arrow’ Brown, Brian Ouellette, James Chavez, Paul Wilkins, Rose Brown, Cindy Marie & Victoria Kathleen
Monarchy Members: James. Frankie. Kris.
Other:
Reading of minutes of last meeting – Accepted and reviewed.
Announcements
a) OUT
b) Zombie Hunt
c) Birthday
d) PM
February Agenda (new & unfinished business)

Parameters of Bod Discussion increasing role at events – autocrats should not sign contracts – oversight important. WM Bod if they sign – they become liable? WM would be target / not individuals. Victoria provide valuable insight. Find contact with the recruitment team. V9 more relevant – Park contracts may need to be updated or reviewed. Support or increase participation in V9 playtest?
Fundraising. Is income from non-members considered donations? What if they sign a waiver? Should there be a corpora amendment that non-members attending events is not considered a donation. Or on a waiver? WM events are considered a fee for a service not a donation. Let’s talk about going to 501c3
BoD access to documents and WM data Waiver at one park count for all parks? Online Digital Record for all waivers parks are not keeping records, not uploading records to ork. No public record of waivers. James spoke with ficks and azus about digital records. Google drive. Set up a folder for each land.
Financials discussion Discussed. Positive net income. Discussed potential investment. CoM payment we have to make.
Caamtgard – site refreshment and update suggestions. Azus is gonna update it. Suggestion to wipe old forums. Recommend updating amtwiki over
Discussion - Amtwiki or caamtgard or both Leaning towards prioritizing changes on Amtwiki
- WM Record keeping Oversight We are paying the most towards the CoM funding. Allthing. Discuss in March about what’s going on with the payment. BOD makes recommendation to WM monarchy to not make payment until more information is procured.
Scribe Position there is an heir apparent. Monarchy is working to fill this position – instituition of Royal Guard. There is no posting of this position anywhere. Change the description of scribe to get rid of the mandatory newsletter.
Streamline records!!!! Make them all accessible to all.
Fix more caamtgard stuff – no record of positions or 501c7
Trailer Truck or storage shed – but trailer sounds better than both. Paul will look into how much a trailer would cost.
WM Inventory Better inventory tracking system needed. Disagreement between monarchy and BoD on whether or not BoD can assist with keeping track of WM inventory or if that was overreach. Regent is working on digital inventory.
Open Floor
Article X. Section 2 sub clause 3 note d. Enacted for all of 2023
Personal Goals
Suggested / Tabled topics for next month
Finance update – update CoM $600 fee.
Talk about going to 501c3
Digital waivers
IRA wm investment account?
Amtgard credit for BoD meetings!
Sublands filling Heir apparent position.
Post who the people are! Celebrate!
BoD handbook.
V9 Rules discussion


Schedule for March
March 21st at 6pm.

Adjournment approved. 2.5 hour meeting.
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Milan
 
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